How to Generate a Sworn Declaration of Value When No Commercial Invoice Is Available

When carrying out temporary export formalities without a commercial invoice available, a Sworn Declaration of Value may be required to justify the estimated value of the goods. This document substitutes the commercial invoice and allows compliance with customs regulations, particularly for temporary exports of products that will be returned to their origin within a defined period. At Logistics Express, we facilitate the process by providing guidance on how to complete a Sworn Declaration of Value.

When Is a Sworn Declaration of Value Required?

This document is required in cases such as:

• Temporary exports of goods for events or trade fairs.
• Equipment sent to another location temporarily for repairs, improvements or calibrations.
• Transport of commercial samples or professional-use items that will be returned.
• Situations where no commercial invoice exists because the goods have not been sold but are in temporary transit.

What Information Must a Sworn Declaration of Value Include?

The Sworn Declaration of Value must be fully detailed to be accepted by the customs authorities. The essential elements it must contain are:

1. Declarant’s Information: Name and identification number (national ID/foreigner ID) of the legal representative.
2. Company Details: Company name, VAT number and address.
3. Description and Valuation of the Goods:
   • Details of each item with its estimated value.
   • Weight and number of packages.
4. Destination and Purpose of the Temporary Export:
   • Address of the delegation or location where the temporary work will be carried out.
   • Purpose of the transfer and confirmation that the goods will return to the EU.
5. Signature and Date: Signed declaration with the place and date of issue.

Steps to Complete the Sworn Declaration of Value

1. Download the Form: Download the Sworn Declaration of Value form in PDF format.
2. Fill in the Information: Complete all required fields in the form, making sure to include accurate details about the goods you will be temporarily exporting.
3. Sign the Document: For the document to be valid, it must be signed and dated.
4. Submit to Customs: Submit the declaration together with other customs documents to our Customs team for review.

Benefits of Completing a Sworn Declaration of Value

• Regulatory Compliance: Avoids delays or penalties arising from the absence of a commercial invoice.
• Simplified Process: The standardised form facilitates the presentation and customs review of the goods.
• Cost Reduction: By using the declaration for temporary exports, you ensure that the goods return to EU territory without additional taxes.

Final Recommendations

1. Consult Customs Agents: If in doubt about how to complete the declaration or when it is required, consult our specialist customs agents.
2. Keep a Copy: Retain a signed copy of the document for any future review or audit.
3. Comply with Local Deadlines and Rules: Ensure the document complies with the specific regulations of each country or destination region.

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• Customs and International Transport: Ensuring Compliance in Ceuta and Melilla
• How to Shop at IKEA Málaga and Ship Your Orders to Melilla with Logistics Express
• Simplified Customs Clearance in Gibraltar: How to Speed Up the Process and Reduce Costs
• Export Requirements for SMEs: Navigating Customs in Melilla, Ceuta and Gibraltar

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